Independent Law Office
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Independent Law Office

Privacy Notice for the Contact Form and Initial Enquiries

Last updated: 4 August 2026

1. Controllers: The joint controllers for the contact form and initial enquiries are Attorney A and Attorney B, Attorneys at Law, practising from the same office under the title Independent Law Office. Address: Sample Office, Example Street, Istanbul. Email: contact@example.com.

2. Data processed: The data processed may include your name, telephone number, email address, preferred language, relevant country or city, a brief description of the matter, any approaching deadline or hearing date, and technical records such as IP address, date, time and form security logs.

3. Purposes: The data are processed to respond to the enquiry, carry out conflict and professional-barrier checks, assess whether the matter can be accepted and define a possible scope of work, arrange meetings and proposals, protect legal rights and maintain website security. The data are not used for advertising or direct marketing.

4. Collection and legal bases: The data are collected electronically through the contact form and when contact is made by telephone or email. Under Turkish law, processing is based on the conditions in Article 5(2) of the KVKK relating to the establishment or performance of a contract, compliance with legal obligations, the establishment, exercise or protection of rights, and legitimate interests that do not prejudice fundamental rights. Where the GDPR applies, the corresponding bases include Articles 6(1)(b), 6(1)(c) and 6(1)(f).

5. Special-category data and documents: Do not send health data, criminal-conviction information, biometric data, political or religious beliefs, trade-union membership, other special-category data or case documents through the initial form. A suitable transmission channel will be provided after a matter is accepted. Special-category data sent without request are processed only where strictly necessary to assess the enquiry or establish, exercise or protect legal rights; otherwise they are deleted.

6. Recipients and transfers: Where necessary, data may be accessed by authorised personnel and shared with interpreters, accountants, experts and technical providers who are subject to confidentiality obligations. Competent authorities, bar associations and courts may receive data where required by law or for the protection of legal rights. Under the technical setup covered by this notice, data are stored in Türkiye and are not transferred abroad.

7. Retention: Initial-enquiry records that do not become an engagement are deleted or anonymised no later than one year after the last meaningful communication. Longer retention takes place only where required by law, a dispute or the protection of legal rights. Security logs are generally retained for no more than six months.

8. Rights and requests: Requests under Article 11 of the KVKK may be sent to privacy@example.com with sufficient information to verify identity and describe the request. Where the GDPR applies, additional rights may include access, rectification, erasure, restriction, data portability, objection and the right to complain to a competent supervisory authority.

9. No engagement created: Submitting the form does not create an attorney-client relationship or mean that any deadline, proceeding or legal step has been accepted. A matter is accepted only after a conflict check, definition of the scope and written confirmation.